Personal cell phone use, even when permitted, must never include language that is obscene, discriminatory, offensive, prejudicial or defamatory in any way. Even if an employee uses their personal cell phone entirely for business, but pays only $73 a month, you’re still not allowed to reimburse them $75. This section may explain when or if employees can use personal cell phones or devices during work hours. You'll likely pay a significantly lower rate per phone if you establish a business account for multiple lines with a single provider. You need to have some idea or guidelines for writing down the company cell phone policy. 7. This security measure makes sense for business, but it means that all of your data, even personal data, may be passing through the company’s network. Some might not care how you use your phone. Personal calls during the work hours, regardless of the phone used… With over 50% of the world's population owning and using a mobile device, cell phone use has become second nature to most. Looking for 2 policies - 1. TELEPHONE AND CELL PHONE POLICY T ELEPHONES AND P ERSON AL C ELL P HO N ES While at work employees must exercise the same discretion in using personal cell phones as for the use of Company phones. Excessive use of a cell phone for personal reasons while at work is not allowed. However, after IRS Notice 2011-72, a company-provided cell phone for business purposes is treated as a working condition fringe benefit. Our employee cell phone policy outlines our guidelines for using cell phones at work. Cell Phones and Other Electronic Devices. Thai Pepper. Your employer is not necessarily in violation by requiring use of your phone for the bussiness, but the other elements should be covered in a written document. Won’t My Business and Personal Contacts and Information Get Mixed Together Statement: Cell phones are used by [Company Name] employees for internal and external communication. Any personal use of the cell phone is considered a de minimis fringe benefit, also excluded from the wages. Employers exclude the value of the device from the employee's wages. The practice is a clear HIPAA violation, yet text messages, attachments and even photographs and test results are being shared over insecure networks. From checking emails and sending text messages to hosting video conferences, many professionals rely on cell phones as their mobile office. This policy also applies to the use of mobile phones while in a BHRC owned motor vehicle on private and public roads as covered by the Road Traffic Act. Reiteration if you only communicate company policy once, not giving it time, energy and resources, you are communicating that the policy is not that important to you. Regardless, you’ll need to choose one to avoid the many negatives of using a personal phone for work. Employees. Reimburse them at a lower tier and avoid this problem. Review your state’s laws and local ordinances to make sure that the policy you draft is in line with regulations in your area. Also, addressing employees looking at customer account information with no legitimate need. Get additional input on your policy from corporate lawyers and information technology personnel. Breach of Policy : 4.1 All employees are responsible for their compliance with the Policy, and for reporting any policy violation or other abuse of the telephone system. If you use your personal cell-phone for official business, the content of your phone may be subject to release under FOIA. Only) _____ (“the Company”) recognizes that certain designated employees may occasionally be required to make business telephone calls and send and receive business e-mail and text messages. A cell phone use is prohibited during meetings etc according to company mobile phone policy. Even after a company has a policy in place, it could change the policy at any time. Like with most bulk purchases, the more lines you need, the less you can expect to pay per line. We recognize that cell phones (and smartphones especially) have become an integral part of everyday life. A good cell phone usage policy should address current state laws about cell phone use while driving. What to be considered when creating cell phone policy. A clear, consistently enforced cell phone policy can help improve productivity and morale, while still enabling employees to use their phones for personal use at the most appropriate times. Objectives Bunbury Harvey Regional Council (BHRC) recognises that in some circumstances employees may need to make or receive personal telephone calls. HIS POLICY OUTLINES THE USE OF PERSONAL CELL PHONES AT WORK, THE PERSONAL USE OF BUSINESS CELL PHONES AND THE SAFE USE OF CELL PHONES BY EMPLOYEES WHILE DRIVING. Designated employees who are required to perform these functions as part of their job duties will either be issued … Apparently, in this case, the employer had a clear policy requiring the service representatives to use their personal cell phones, so there was no need for the court to … Use of mobile phone must be done in such a way that it does not interfere with the normal working of the business. They may be a great asset if used correctly (for productivity apps, calendars, business calls etc.) Company Cell Phone/Personal Cell Phone Reimbursement Policy (Designated . Personal numbers aren’t meant for business; they’re inconvenient, inefficient, and even dangerous. There is a worrying practice taking place in healthcare centers - the use of personal mobile phones for communicating with care teams and sending patient data. These guidelines explain how employees can use cell phones while on duty. No law requires employers to allow employees to make or receive personal phone calls during working hours. Cell Phone Policy Choices. If they restrict you from social media apps or GPS and you use these functions often, bringing your own device might not be a good idea for you. Once you're satisfied with your proposed language, require your employees to sign the new policy -- and review it annually. Business owners will need to make certain decisions regarding employee cell phone use before drafting the policy around it. The policy should cover how much you will be reimbursed for use of your personal device, what mwthod will be used to reimburse, and issues similar to what you have asked regarding bugs and breaches. Use of cell phone for harassing others may invite strong disciplinary action which may even lead to termination. 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